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Project Coordinator

Location: Phoenix, AZ, United States
Job # 11418026
Date Posted: 09-26-2018
Project Coordinator - Phoenix, AZ 85021
Pay: $20/hr
Contract through 1/31/19, potential for extension/conversion
M-F, 7:30am-4:30pm
Interview Process: Phone Screen à Onsite Interview àDecision
Standard Background Check + 10 Panel Drug Screen
Start Date: ASAP
Job Description
Summary: Reporting to the VP Operations Finance, Analytics & Technology, the Project Coordinator will have multiple responsibilities leading or supporting Phoenix office. This is a multi-faceted and dynamic role with continuously changing requirements … no day will be exactly the same. The Project Coordinator must have experience working in a fast-paced, deadline driven environment, possess strong organization skills, display excellent verbal and written communication skills, be detail-oriented, and have the maturity in handling business and personnel confidential situations. They must be able to work well with cross-functional teams as well as independently, being self-directed and motivated. They must be willing to perform numerous administrative duties as required. This role requires the ability to manage direction and input from multiple leaders in a professional manner with ability to prioritize and re-prioritize on a regular basis.
Essential Duties:
·         Facilitate and coordinate all the administrative functions in the Dallas office environment
·         Manage all building maintenance and organize contractors, while seeking to maintain excellent service
·         Source and order equipment/supplies
·         Coordinate all ID/building badge activity with Security
·         Ensure all office equipment is working at optimal performance
·         Purchase goods and services in relation to facilities and office management and coordinate the payment of invoices
·         Liaison with the building landlord for services they provide and monitoring completion and quality
·         Perform other general facilities duties as required to maintain a clean, tidy, and safe environment for staff and visitors
·         Maintain and stock the office kitchen
·         Manage incoming and outgoing deliveries (FedEx/UPS) and mail
·         Produce standard and confidential correspondence and form agreements
·         Coordinate meetings, including securing meeting space, ordering lunch, etc.
·         Greet all visitors and coordinate their activities while in the Phoenix office
·         Assist in the creation of internal and external memos
Education and Experience Requirements:
·         5+ years as an Office Manager or Executive Assistant
·         Bachelor’s degree a plus
·         Advanced knowledge of Microsoft Office specifically including: Outlook, Word, PowerPoint and Excel, as well as OneDrive and SharePoint
·         Must be detail-oriented
·         Experience with document organization and management, drafting letters and documents
·         Superior organizational skills
·         Excellent oral and written communication skills
·         Must be able to lift up to 30 pounds
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