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Publication Associate

Location: Gaithersburg, Maryland, United States
Job # 11727167
Date Posted: 12-12-2018
Publication Associate
Gaithersburg, Maryland, 20878
$21-$23 DOE
6 Month Contract
The Publication Associate is responsible for managing the internal publication review and approval process for publication deliverables.  Working with the publication lead, you will support the development and execution of strategic publication plans.

  •  You are the first line of contact in response to external and internal queries regarding the internal publication review and approval process. 
  • You will create and accurately maintain quality data records in the e-publication system.
  • Manage communications to internal and external stakeholders. 
  • Manage the centralized publication mailbox for review requests and publication related questions.
  • Promotes compliance with corporate standards and publication related processes.
  • Review reports and database records to identify publication in violation of internal policies.
  • Initiate and manage authorship agreements.
  • Maintain financial contracts, purchase orders, and invoices.
  • Work with Publication Lead and external vendors to track budgets.
  • Create reports on journal/congress selections and requirements.
  • Manage internal congress planning activities when needed.
  • Provide training to new department members, internal and external stakeholders, and publication vendors.
  • Assist with the preparation of publication-related procedural documents.
  • Helps with process improvements for internal publication review and approval process.
  • Assists with testing of configuration updates and revisions to e-publication system.
  • BA in Science, Health, or Communications, or equivalent work experience.
  • At least 2 years’ experience working autonomously in a demanding office environment.
  • Experience working with database systems and cross-functional teams.
  • Previous experience working in the pharmaceutical or biotechnology industry.
  • Be familiar with the drug development process.
  • Familiar with scientific/medical terminology and scientific publication process.
  • Experience with budget tracking.
  • Skilled in analyzing and processing information, time management, organization, data entry, and maintaining confidentiality; attention to detail and follow-up. 
  • Strong written, verbal, and interpersonal communication skills. 
  • Ability to work independently to move projects forward and collaboratively, to manage/prioritize multiple projects from conception to completion, working in a fast-paced environment 
  • Demonstrated flexibility/willingness to adapt to changing deadlines and priorities. 
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) essential.
  •  Knowledge of reference database and publication tracking a plus.
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